Retention Schedule

STUDENT AND ACADEMIC RECORDS
Grade Records/Transcripts Permanent
Other Academic Records 5 Years (last date of attendance)
Career Planning and Placement 4 Years
Class Schedules Permanent
College Catalog Permanent
Degree Audit Records 5 Years (after last date of attendance)
Disciplinary Records 5 years (after date of last incident)
Enrollment Statistics Permanent
Financial Aid Records 5 Years (after annual audit has been accepted)
Financial Aid Records (non-enrolled) 1 Year
Foreign Student Records 5 Years (after last date of attendance)
Transcript Requests 1 Years
Student Counseling Files 5 Years (after completion of counseling)
Tuition Fees and Schedules Permanent

 

EMPLOYEE RECORDS
Benefit Plans Permanent
Employee Files 7 Years
Employee Applications 3 Years
Employment Taxes 7 Years
Payroll Records 7 Years

 

MAIN + BRANCH PUBLICATIONS
Catalogs/Handbooks/Policy Documents Permanent

 

Hussian Campuses Administrative/Business Records
Corporate Records (e.g. Articles/Bylaws) Permanent
Board of Trustee Records Permanent
Non-Board Established or Approved Committees 5 Years
Local Business Licenses Permanent
Contracts Including Real Property Leases 5 Years (after termination or expiration)
Insurance Policies Permanent
Intellectual Property Registrations and Records Permanent
Litigation, Claims, Subpoenas, Orders 7 Years
Accreditation Records Permanent
Pennsylvania DOE Records Permanent
U.S. DOE Records (Other than FSA Processing) Permanent

 

GRADUATION
Commencement Lists Permanent
Commencement Brochures/Handouts Permanent

 

FINANCIAL RECORDS
Accounts Payable/Receivable 7 Years
Audit Reports Permanent
Chart of Accounts Permanent
Depreciation Schedules Permanent
Expense Records 7 Years
Financial Statement (Annual) Permanent
Fixed Asset Purchases Permanent
General Ledger Permanent
Inventory Records 7 Years
Loan Payment Schedules 7 Years
Purchase Orders 7 Years
Sales Records 7 Years
Tax Returns Permanent
Bank Reconciliations 2 Years
Bank Statements 7 Years
Cancelled Checks 7 Years
Electronic Payment Records 7 Years
Construction/Leasehold Improvement Permanent
Lease Payment 5 Years (after termination or expiration)

 

EMPLOYEE RECORDS
Benefit Plans Permanent
Employee Files 7 Years
Employee Applications 3 Years
Employment Taxes 7 Years
Payroll Records 7 Years